Job Description

PURPOSE        
To coordinate, organize and manage all administrative related tasks for the Business Development unit

DUTIES

• Provides administrative support to the Business Development and Sales team and other managers of the various departments within the business,
• Follows-up and pursues of key tasks related to services offered to customers.
• Runs critical errands targeted at the customers of the business
• Liaises with staff, Vendors and clients on administrative related issues
• Prepares Purchase orders, processes invoices for both local and overseas vendors
• Prepares business letters and correspondence
• Assists key managers in the preparation and dispatch of Quarterly invoices for Clients.
• Assists in organizing Tender & Bid requests for the business
• Manages an effective filing of office systems including Invoices, PO’s, Contracts, Bids and Tenders.
• Ensures adequate supply of stationery and office equipment.
• Manages the assigned vehicle for the Business development department and arranges for transportation for official duties
• Plans and assists with organizing of events related to Business Development and the Sales team.
• Performs any other duties that may be assigned from time to time

Required Skills or Experience

EDUCATIONAL QUALIFICATIONS

• Bachelor’s Degree in Business Administration or equivalent
• Professional qualifications will be an added advantage

TECHNICAL 

• Ability to relate to customers professionally
• Experience in dealing with cooperate and enterprise clients
• Familiar with the corporate work environment and policies
• Good IT & Internet skills and good knowledge in MS Office
• Good financial knowledge and skills
• Ability to plan, coordinate and follow up on work activities
• Strong verbal and written communication skills and strong organizational skills
• Good Inter-personal skills and ability to multi-task
• Good timekeeping skills and ability to meet deadlines

PERSONALITY

• Ability to relate effectively to people at all levels
• Integrity – being truthful and reliable
• Confidentiality – ability to keep confidential information