Job Description

Our client, a globally recognized logistics company is currently looking to recruit an efficient Warehouse Supervisor to support their operations in Ghana.

ROLE PROFILE:
The position requires a dynamic and proactive individual, who will ensure daily operations in Warehouse, Receiving and Dispatch as well as other projects are performed to the correct Safety standards and operational procedures at all times

Duties and Responsibilities

Safety

• Ensure that all prescribed Safety and Operational Procedures are adhered to at all times.
• Ensure all safety rules are enforced and adhered to at all times.
• Ensure all staff are wearing the required PPE (Personal Protective Equipment) for the area they are working in at all times.
• Ensure that staff takes care of their issued PPE in order for to get maximum lifespan from the PPE at all times.
• Ensure that all Forklift check sheets are completed at the start of each shift and that all faults reported are actioned immediately and that all maintenance are done accurately.
• Ensure Housekeeping audits are to be done on every shift as per the Housekeeping procedure. Audit results to be handed in to be checked and signed off by Site Manager.
• Ensure that all accidents and Incidents are reported to the company risk management immediately.
• Ensure that a full investigative report is completed and reported within an hour of incident happening.
• Ensure investigation findings are reported to the Site Manager and properly explained with corrective action taken and mitigating processes put in place.
• Ensure that the SHE Rep inspections are done accurately on a monthly basis.

 Stock Control

• Ensure that all stock management and stock controls are in place as per the company’s operating standards and procedures. All controls are adhered to 100% daily.
• Ensure all orders are picked out of the warehouse, correctly by bin, by Batch as per prescribed procedures.
• Ensure that all warehouse shortages and damages are minimized with a drive to have zero losses.
• Ensure warehouse damages and breakages are investigated immediately, and incident reports completed correctly and concluded before the shift ends.
• Ensure that all losses are declared immediately, and a full investigation are done in order to mitigate the loss at all times.
• Ensure that corrective action is taken for all damages and losses.
• Ensure all damages are written off and mitigating processes put in place to prevent reoccurrence.
• Ensure that all stock movements are properly and accurately documented and handed to the admin department timeously for processing.
• Ensure that all stock received from Production is booked in and checked against SAP.

Process Control

• All stock written off are to be decanted the following day following the correct prescribed procedures.
• All stock is stacked orderly in the designated areas. No stock is to overlap the demarcations at the back or front as per the correct company’s procedure standards.
• All Batch numbers on stock are checked and labelled correctly.
• Stock rotation procedures are followed in the warehouse at all times.
• Ensure all customer and depot loads being dispatched are loaded as per the correct operational procedures and processes as per the company’s standards.
• Ensure that the Pick slip, Invoice and Blind check 100% balances to what is physically on the truck and vice versa
• Spot checks on loading process to be done regularly.
• Ensure that the Portal is updated at all times.
• Ensure that the correct load is allocated to the correct vehicle at all times.
• Ensure that there are no loads dispatched with pallets short loaded
• Ensure that there are no loads dispatched with extra pallets loaded
• Ensure that all loads are correctly posted and issued.
• Ensure the prescribed procedure for manual invoices is followed.
• Ensure that all loads are accurately checked after loading and signed off.
• Ensure the blind check for receiving are followed correctly
• Ensure Cycle counts are done accurately daily.
• Ensure Monthly stock takes are done.
• Ensure that all other projects and processes are managed within the SOP boundaries at all times

Pallet Control

• Ensure that all documentation is accurately completed and the all the correct documents are dispatched with the vehicle at all times
• Ensure that all new pallets are received accurately and the quantity balances to the Chep document.
• Ensure that the quality of new pallets received is of high quality standard.
• Ensure that the correct pallets returned to Chep and the quantity balances to the documents.
• Ensure that the scrap pallets being removed from site adheres to the company’s process and procedures at all times.
• Ensure that all relevant documents are handed in to the admin office timeously for processing.

Staff Control

• Ensure that all staff are at work and attendance is 100% as per the company’s procedures. All absent staff to be reported and actioned immediately and corrective action to be taken consistently.
• Ensure timesheets are completed accurately, signed, confirmed and all certificates and leave forms attached before handing to the admin manager, as per the deadline.
• All overtime and acting allowance must be approved by the site manager before work is done and an authorization note to be attached to the time sheets for payment.

Administrative

• All administrative documentation is labelled and file as per procedures.
• All customer queries are attended to, and resolved within a day
• All staff adheres to safety procedures.
• Safeguard all Depot documentation and Archive control procedures are followed.
• All daily, weekly and monthly reports are up to date daily and ready for reporting on the required deadlines.
• Daily meetings and KPI measurements must be completed.
• Ensure that all Safety legal appointments are done and up to date at all times.

Required Skills or Experience

• Bachelor’s degree in business related discipline
• Diploma in Clearing, Forwarding & Logistics
• 5 years’ experience in the Logistics Industry & or Warehousing
• 2 years’ experience in warehouse operations, supply chain and distribution management.

REQUIREMENT

• Excellent Communication skills
• Decision making skills
• Attention to detail
• Sense of urgency
• Safety and Procedure orientated
• Strong Leadership capabilities
• Competency in word processing, spreadsheet and presentation software’s (Word, Power point and Excel).
• Skilled in transport, warehouse, supply chain, distribution management
• Good planning and organizing skills