Job Description

The Procurement Officer will be responsible for all procurement needs for external /third party clients .

These tasks include but are not limited to:

• Consolidate all department requirements for goods and services from third party client, and prepare an annual Procurement Plan which will be updated on a regular basis;
• Receive procurement requests directly from third party clients
• Prepare and release requests for quotations (RFQ) in coordination with other departments
• Evaluate quotations/bids received and prepare evaluation documentation for procurement files, including recommendation of vendors to staff and/or the Finance Manager and Operations Manager;
• Prepare all vendor contract documents such as Local Purchase Orders (LPO);
• Follow up on orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuring product availability;
• Work closely with the Accountant to ensure timely payments to vendors;
• Prepare a quarterly procurement progress report for the management team;
• Monitor supplier performance and follow up with vendors on performance issues as needed;
• Maintain a comprehensive filing system for auditable records for all procurement documentation;  
• Other duties as assigned by the Finance Manager and Operations;

Required Skills or Experience

• Bachelor’s degree in logistics or equivalent and a minimum of a diploma in procurement or related services.
• At least 5 years of practical procurement experience and knowledge of Ghanaian tax authority.
• Ability to communicate in a clear and courteous manner with all colleagues and vendors and an ability to work independently and take initiative with minimal supervision are also required.
• Strong Microsoft Word and Excel skills and attention to detail.
• Excellent English communication and interpersonal skills.