Job Description

Job Title: Personal Assistant

Job Location: Accra

Employment Type: Fixed Term (Renewable)

Report To: CEO

Job Brief

The position is to provide efficient, professional and confidential executive support to the CEO using a range of management skills, organizational skills and administrative skills.

Personal Assistant Responsibilities

• Coordinate the daily Business of the CEO by regularly reviewing diary, meeting and travel demands and identify possible issues which may impact on the activities of the office of the CEO.
• Analyze enquiries and requests from internal and external stakeholders, determine and take appropriate action on behalf of the CEO, including the redirection of enquiries to appropriate personnel.
• Protect the professional integrity of the CEO by keeping information confidential.
• Communicate and liaise with Senior Executives from public and private organisations on a wide range of issues and maintain effective working relationships.
• Manage the flow of incoming/outgoing correspondence for the office of the CEO.
• Provide historical reference by developing and utilizing filing and retrieval system.
• Continually review duties and operations to ensure optimal efficeiency in the Executive Assistant role.

Required Skills or Experience

Skills and Capabilities.

• Demonstrated experience in providing high level executive support in a professional and confidential manner, including the ability to establish work priorities and meet predetermined deadlines and commitments.
• High level communication skills with experience in liasing with internal and external stakeholders and Management, coupled with the ability to exercise initiative.
• Effective utilization of computer applications to accomplish tasks, with high level computing skills in Microsoft Outlook, Word, Excel and Powerpoint.
• Proven skills in organizing and maintaining relevant documentation for meetings.
• Demonstrated ability to manage varied and conflicting demands to agreed standards and timelines using a pro-active attitude.