Job Summary
The Finance Manager is responsible for providing financial support to the AFREhealth Secretariat and related programs to ensure the smooth running of the office in Ghana. This includes handling day to day financial operations of the Secretariat office, with particular emphasis on handling accounts payable and receivable, expense reports, cash handling, payments and compliance with the accounting principles as per AFREhealth and donor financial policies. Implements and maintains an on-site financial records as required to assure the integrity and effective performance of AFREhealth’s financial operations. 

Reports directly to: Executive Director or as assigned by AFREhealth

Duties and Responsibilities

• Examines financial documents such as invoices, vouchers, expense reports and other documents such as purchase orders to ensure the completeness, accuracy, reasonability and validity of financial records 
• With accounting firm, maintains, monitors, and disburses funds from the project bank account(s) accordance with AFREhealth’s financial policies and procedures as outlined in the AFREhealth Finance and Accounting policies manual and any other policies i.e. donors.
• Ensures that accounting documents are filed on a timely basis, proper accounting records are maintained and compatible with standard accounting practice, AFREhealth and donor guidelines.
• Monitors and reconciles supplier statements on regular basis and ensures timely settlement of bills.
• Collects and disburses cash and ensures that it is stored in a secure location.
• Ensures the maintenance of a cash register to ensure that there is a proper audit trail of all cash transactions within the organization.
• Prepares monthly bank reconciliation with accounting firm.
• Monitors and reconciles travel expenses and project expenses to individual advances on a regular basis.
• Ensures that all unspent advances are providing to accounting firm or deposited to the bank with 48 hours after receipt.
• Codes, tracks, and processes vendor invoices, consultant invoices and travel advances for payments on a timely basis.
• Posts entries into the accounting system on a daily basis.
• Prepares monthly financial reports, accruals and projections, and any other financial reports.
• Updates various monitoring tools like the purchase order log, motor vehicle log, airfare and airport transfers logs etc. as needed.
• Develops annual budgets for program activities and office costs.
• Assists Executive Director or Senior Program Manager to develop annual operational budgets for programs; review these budgets for accuracy, reasonability, completeness and donor compliance.
• With accounting firm, prepares VAT exemption forms for government and maintain all records relating to VAT exemption applications to donors, refundable VAT from suppliers, etc. on a regular basis.
• Provides financial guidance/feedback to all staff to ensure the sound functioning of the Secretariat office.
• Performs other duties as assigned.