Job Description

Our client, an international real estate company is currently seeking to hire a highly efficient and proactive Office Administrator to help in their operations in Ghana.

Role Profile

The selected candidate will coordinate office activities and operations to secure efficiency and compliance with company policies.

He/She will Supervise administrative staff and dividing responsibilities to ensure performance.

Duties and Responsibilities

Front Office

• Receive incoming calls and respond efficiently and accurately
• Receiving of clients
• Allocation of the boardrooms
• Office opening and closing
• Act as the third default of unanswered call centre enquiries

Administration

• Procurement; manage stationery, general maintenance
• Manage and facilitate the Director’s calendar
• Maintain the subscriptions and licenses
• Ensure Office cleanliness is maintained at the top level
• Handling the office caretaker and ensure all the office services are in order
• Handle deliveries and cabs
• Maintain the office cameras and surveillance is in order at all times
• Plan the company events and assist marketing and sales
• Issue and maintain inventory status of laptops and mobile phones
• Update the company trade marks
• Allocate employee door logins and delete former staff

Employee Management

• Supervise the cleaners, kitchen staff and the drivers.
• Manage the biometric system and ensure all employees are assigned and clock-in without fail.
• Ensure all employees proceeding on leave have an approved application
• Print the employees’ timesheets at month-end, ensure signed and forward to Finance Department.

Required Skills or Experience

Education

Degree in Business Administration, Human Resource or relevant discipline

Work Experience

3-5 years working experience in a similar role

Requirements

• Proficient with Microsoft Office Suite.
• Strong relationship management skills.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills