Job Description

Job Summary
Responsible for the management of the Company’s facilities and the provision of administrative service.

Key Responsibilities

• Develop and update the company’s assets register and ensure the appropriate insurance it maintained on all company assets.
• Direct and control the maintenance of office equipment and facilities.
• Coordinate all contracted general services i.e. courier services, security and transport, cleaning, office equipment maintenance etc.
• Manage all vendor relations relating to the management of the Company’s facilities.
• Supervise and manage transport services and ensure the effective management and maintenance of the Company’s fleet of vehicles.
• Supervise all procurement activities of the Company
• Handle the acquisition, distribution and storage of equipment and supplies.
• Oversee the preparation, analysis, negotiation and review of contracts relating to the purchase or sale of equipment, materials, supplies, products or services.
• Monitor the day to day affairs of the Company stores and ensure that proper records are kept and stock properly managed.
• Liaise with user departments to ensure that their procurement requirements are met as much as practicable.
• Manage all Company facilities to ensure approved standards are met and maintained at all times.
• Conduct routine inspection and ensure that facilities are in good condition and functional.
• Liaise with the facility management company for the provision of security and cleaning services.
• Ensure health and safety standards are maintained on all Company premises.
• Supervise contractors and artisans to ensure that contracts and repairs are executed within budget and timelines at the right quality.
• Provide budgetary input with regards to facilities management and logistics.
• Supervise the management of the front desk.
• Ensure customer service standards are maintained at all times.

Required Skills or Experience

Experience:

• A minimum of 5 years’ experience in a similar role;
• Experience in a Management role is desirable;

Education:

• Minimum of 1st degree in a related field 
• Required Functional Skills: 
• Excellent organizational skills
• Excellent customer service orientation
• Exceptional attention to detail with proven interpersonal skills 
• Negotiation skills
• Planning skills
• Problem-solving skills
• Time management skills
• Team Player