Job Description

LOCATION: Accra

CATEGORY: ADMINISTRATION

Our client, a mining company has immediate employment for a self-motivated, experienced and talented ADMINISTRATIVE OFFICER to help with their operations.

ROLE PROFILE

The successful candidate will provide efficient day to day office and administration support ensuring the Ghana Office runs effectively and smoothly.

DUTIES/RESPONSIBILITIES

• Manage Minerals Commission of Ghana administration and registration processes
• Manage all supporting documentation required for compliance completed and submitted within process timelines

• Customs clearance ie. Working with clearing agents in terms of documentation to clear goods and products
• Manage the Import and Export administration of the company

• Manage all travel co-ordination for the Ghana Office, including management of travel bookings and arrangements, related matters such as travel insurance, visas and booking of invoices, travel medicals and reporting
• Keep track of visa and work permit expiration and coordinate timely renewal of these documents as required
• General administration tasks (including support services for Sales and Human Resources) that will ensure the smooth running of the office and business operations, catering for meetings, conferences and events, maintaining meeting rooms and the office, ensure photocopiers have paper and toner, maintenance of dishwasher etc.
• Ad-hoc administrative support for the General Manager and Accountant
• Manage Incoming and outgoing mail including collection and drop-offs
• Maintain confidential records and filing of reports, correspondence and related material
• Take notes at meetings as required
• Coordinate onboarding process relating to assignments of parking spots, desks, offices and allocation of assets (laptops, mobile phones, credit cards, etc.)
• Stock control – maintenance of staff amenities, stationery, corporate gifts and general office supplies to ensure that adequate supplies are available for staff
• Compliance with Workplace Health and Safety policies and procedures, participation in audits and compliance with instructions given with respect to the health and safety of himself / herself and the safety of others
• Track COVID-19 policy compliance
• Manage security protocols, e.g., keep accurate and up to date records of security codes and access and the provision of keys and security codes
• Coordinate building maintenance including but not limited to plumbing, electrical, general maintenance, doors, signage, test and tag equipment, lawns, car park
• Manage office cleaning contract

Required Skills or Experience

EDUCATION/EXPERIENCE

• Degree/ Diploma in Admin, Commerce or Human Resources
• Minimum of 5-6 years of commercial experience in an Administration role or similar
• Strong verbal and written communication skills

REQUIREMENTS

• Strong interpersonal, negotiation and conflict resolution skills
• Advanced skills using Microsoft Office suite
• Provide support to the business in a rapidly changing environment
• Manage deadlines that require input from other parties and conflicting priorities
• Deal with global time zones and offices, which means language barriers at times and special consideration for attention to detail required when scheduling
• A professional approach combined with a flexible, positive 'can do' attitude
• Ability to set and meet deadlines including follow up
• Ability to work under pressure
• Commitment to continuous improvement and further development of skills
• Willingness and ability to work in a team environment or work independently as required
• Exposure to Sage 200 preferable