Contract and Procurement Specialist


Company Confidential
Industry Oil/ Gas
Category Procurement
Location Accra
Job Status Full-time
Salary GH¢ 
Education Bachelor̵...
Experience 3 years
Job Expires Jan 27, 2023
Contact ...

Job Description

  • Department: Contracts, Procurement & Materials Management 
  • Reports to:  Contracts, Procurement & Materials Management Manager


Supply Chain Intelligence, Category Management and Sourcing Strategy 

  • Develop key metrics for commercial benchmarking by analyzing market and competitor trends, their key drivers and how these impact on supply chains.
  • Develop and run cost models by activity base, and Total Cost of Ownership models based on industry, market, supplier, and supply chain information.
  • Utilize benchmarking and cost modeling to identify gaps to top quartile performance and drive improvements.
  • Lead implementation of most competitive category management strategies, with a thorough review across all available value levers (demand, specification, price) across the end- to-end (Enterprise to Enterprise)
  • Proactively seeks input and coaching from peers and the CPM Manager to ensure maximization of value across the portfolio of categories.
  • Apply key elements when developing and implementing a category and/or sourcing strategy e.g. business requirements, short and long-term demand, spend profile, supply/demand forecast, supplier market trends cost models, Enterprise to Enterprise supply chain analysis, external benchmarks, available value drivers and availability of resources.
  • Competently select the best suitable tactics to define a most competitive category management strategy e.g. planning & selection of the optimal market approach, pricing, supplier criteria and applicable value levers.
  • Competently conduct effective discussions with key stakeholders and Contract Review Committee (CRC) members to develop and convey the business case and agreed way forward.
  • Effectively deal with the potential risks associated with defined category and/or sourcing strategies e.g. HES, Ethics & Compliance, supply shortage, etc.
  • Develop key metrics for commercial benchmarking by analyzing market and competitor trends, their key drivers and how these impact on WAPCo’s supply chain.
  • Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress, preparation of customer billing processes, etc

Deal Making and Negotiations 

  • Coordinate development and issuing of tenders, evaluation, and finalization of contracts, prepare and issue Purchase Orders /Contracts, expediting, termination, and suspension, disputes management, notification for commencement and closeout of contracts.
  • Organize for negotiations by identifying decision makers, stakeholders, possible scenarios, related reactions, and impact of time; anticipating mental models/cognitive biases; and using various other negotiation tools including desired business outcomes, targets, and team roles.
  • Develop and execute negotiation strategies for low/medium complexity goods/services, based on the sourcing strategy; and supply chain intelligence, e.g. information gathered from analysis of the industry, supplier, WAPCo's total costs, historical pricing trends, and WAPCo's business, and commercial, technical and non-technical risks.
  • Identify and resolve conflicting negotiation positions while maintaining relationships.
  • Develop ability to judge accurately when subject matter expertise is required to further develop and execute negotiation strategy.
  • Explain the purpose of all procurement provisions and independently defend and assertively respond to challenges raised by internal and external parties.
  • Understands the commercial and legal impact of conceding standard contract terms during negotiations and recognizes when to obtain Subject Matter Expertise advice or sign-off.
  • Able to achieve established short- and long-term smooth running of contracts, mitigate potential claims, and manage variations. 

Business Partnering 

  • Identify the interdependencies between relationship management, supplier management principles, behaviours, plans and techniques.
  • Establish relationship with strategic partners to enable sound partnership arrangements
  • Understand key business drivers, current business priorities and critical issues of the WAPCo Business (es)/Function(s) with which they are involved.
  • Knowledge of the business strategy and the impact of external environmental factors on this strategy
  • Identify and applies innovative approaches to providing analysis to generate value in a sustainable way to the organisation
  • Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements
  • Ensure the efficient operation of the procurement unit in all aspects
  • Delivers on commitments, engendering confidence, credibility, and trust.
  • Initiates cross-Business/Function and/or external collaborative efforts that significantly benefit the bottom line of WAPCo.
  • Articulates the drivers/issues of Major WAPCo Businesses/Functions, including an appreciation of differing cultures, motivations, and constraints.
  • Uses commercial acumen and business driver understanding to influence business direction and co-create value

Supplier and Contractor Performance Management 

  • Develops key metrics for contractor performance management by analyzing actual performance and comparing this to agreed deliverables or requirements.
  • Identify the cause of contractual variations and set clear cost expectations to supplier in line with budgetary constraints
  • Apply key drivers to develop and implement a contract performance management framework e.g. risk management, business requirements, short and long-term demand, spend profile, supply/demand forecast, supplier market trends, cost models, Enterprise-to-Enterprise supply chain analysis, external benchmarks, available value levers and availability of resources.
  • Able to translate contract performance Key Performance Indicators (KPIs) into team/individual implementation plans and tactics required to meet business requirements.
  • Interface with user department to ensure completeness of the scope of work
  • Demonstrates considerable understanding and some practical experience in HES and the ability to apply this knowledge to provide in depth and effective support in identifying potential hazards and ways of reducing risks

System processes, Data, and Information Management

  • Implement the process for continuous developing and buying of materials, parts, supplies and equipment in a timely and cost-effective way
  • Liaise with accounts payable team to ensure accurate and timely payment of invoices
  • Successfully develop a reliable and strong vendor database for all categories of WAPCo operational demands within WAPCo States
  • Sourcing and rate negotiation of material locally and worldwide with proper incoterms, delivery time, quality, and cost
  • Enthusiastic and proactive at engaging with colleagues on the importance of information management, Continuous Improvement and Data Quality Assurance to drive Operational Excellence across all processes.
  • Know basics of information management policies, guidelines and procedures and Continuous Improvement techniques and advice colleagues on those, requirement.
  • Competently apply relevant laws applicable to information management and identify key transaction risks because of operations and processes in the organisation.
  • Proactively shares experiences (successful or not) to create an environment where Operational Excellence is valued and rewarded
  • Prepare project costing and related reporting to ensure that expenditures are kept within the project budge
  • Coordinate and work with the project management team to resolve contract issues and ensure timely delivery/completion of the project work.
  • Know basics of information management skills, policies, guidelines and procedures and continuous Improvement techniques

Required Skills or Experience

  • Bachelors Degree in Contracting and Procurement or related commercial discipline.
  • Maximum of five(5) years post-graduation experience and three (3) years relevant Contracting or Procurement experience


How To Apply

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