Job Description

Roles and Responsiblities

• To ensure safety and security of depot properties, environment, stocks and personnel.
• Conduct daily morning gate meeting and to submit the photo-proof and minutes of the meeting
•  Lead the daily physical inventory stock count before start of business hours and before closing of business.
•  To conduct daily quality control check of warehouse stocks to prevent deterioration of products due to damages and leakages
•  Ensure daily inventory balance by comparing system inventory and physical inventory figures in Comparative Inventory Report (CIR) at all times
• To conduct daily inventory analysis and ensure stocks are adequate in the warehouse by timely request for stock transfers to avoid out-of-stock situation.
• Ensure all business documents, registrations, licenses, tariffs, charges and levies imposed by local and state governments are applied for and regularly paid and updated.
• To ensure prompt delivery of sales orders in accordance to agreed On-Time Delivery policy.
• To ensure prompt release of non-trading items (stocks for PR, marketing, POSMs) as soon as request is received and ensure the transaction is posted in SAP and duly added and printed.
• To ensure that all stocks released by Depot are with duly-approved, duly signed documents.
• To ensure the daily, timely, accurate and complete updating of ALL GDrive reports and warehouse and transport KPIs, Stock Bin Cards (finished goods, POSM).
• To hire with due diligence external transporters to deliver customer orders and to ensure there is proper documentations regarding DMV documents and VAT invoices.
• To engage a new transporter once every quarter for continued benchmarking of carriage outwards cost.
• To control and monitor the release of depot funds and to follow accounting process in approval and documentations.
• To interact with customers and visitors in a professional and friendly manner and ensure that the head office is informed of any potential issues.
• To exercise due process and endorse personnel-related issues to HR department to ensure discipline is maintained in the Depot with regards to compliance to process and work time policy and other company regulations.
• To attend all scheduled online meetings with prepared business data of the warehouse.
• To ensure healthy and safe operating environment, implement Clean-As-You-Go (CAYGO) and 5S discipline.
• To review and sign all depot transaction documents that affects goods movement – inbound or outbound.
• To perform other duties as maybe assigned by the company from time-to-time.
• To exercise transparency, honesty and due diligence in notifying head of department and management of any issues or potential risks to the office, stocks status, personnel, deliveries or equipment, while implementing mitigating measures until the issues or risks are resolved.
• First to arrive in the depot, last to leave.

Key Performance Indicators (KPI)

• Balance Inventory – 100%
• Order Fill Rate – 99%
• On-time Delivery– 99%
• Manpower Efficiency – 1400 cases/worker
• Vehicle Space Optimization – 95%
• Transport Vendor KPI
• Warehouse Checklist compliance

Required Skills or Experience

• College or University graduate
• Minimum 3 years work experience with at least 2 years supervisory experience in warehousing environment
• Currently employed
• Willing to work on weekends and extended daily time, when required
• Advance skills in Microsoft Excel and Google Sheet (Pivot table, Vlookup)
• Leadership & Communications skills (verbal and written)
• Initiative-driven and multi-tasking ability
• Diligent, hardworking attitude with ability to finish assigned tasks on time