Company Profile

Job Description

The Office Assistant - Intern will be a quick learner, adaptable to a fast changing environment and will be able to maintain flexibility in their role. The key responsibilities are, though not limited to:

• Provide clerical support by entering, formatting, and printing information; maintaining equipment and supplies.
• Schedule and plan meetings and appointments and take detailed minutes.
• Organize the office and assist managers in ways that optimize business operations.
• Draft business correspondences including, but not limited to reports, emails, and letters. Confidentiality of the organization’s information must be maintained and documents filed stored appropriately.
• Organize and maintain all office systems, including record-keeping and filing of important documents in a bid to ensure efficiency of business operations.
• Sort and distribute communications in a timely manner
• Perform receptionist duties including, but not limited to attending to incoming phone calls, taking messages and directing calls to the appropriate person. This will also include answering inquiries from callers or visitors.
• Provide information by collecting time and attendance records.
• Create and update records ensuring accuracy and validity of information
• Resolve office-related malfunctions and respond to requests or issues
• Run the organization’s errands when needed to ensure that business operations remain seamless.
• Perform any other relevant assignments as requested by the supervisor.

Required Skills or Experience

Required:

• Bachelor’s Degree degree in Administration, Business, Public Administration or related field.
• No experience is required, but a maximum of one (1) year relevant professional experience in a similar position may be considered.
• Adept and excellent capacity of retaining new concepts.
• Dependable and have the ability to uphold a strict level of confidentiality in all aspects of the job.
• Computer literacy.
• Good working knowledge of the suite of Microsoft Office applications such as MS Word, Excel, PowerPoint and Outlook.
• Excellent verbal and written communication skills.

Personal Attributes:

• Team player who is willing to routinely collaborate and problem solve with colleagues.
• Detail oriented, with the ability to work on multiple tasks in an efficient manner.
• The ability to be proactive and take initiative.
• Strong time management skills – the ability to stick to deadlines and timetables;