Job Description

Purpose
We are seeking a highly organized, efficient, and experienced Secretary to provide administrative support to our Managing Director. The successful candidate will be responsible for managing the day-to-day administrative tasks, ensuring the smooth operation of the office, and providing exceptional support to the Managing Director.

Key responsibilities

• Provide administrative support to the Managing Director, including preparing correspondence, reports, and presentations
• Manage the Managing Director's schedule, including arranging meetings, appointments, and travel arrangements
• Handle incoming and outgoing mail, emails, and phone calls, and respond to queries as appropriate
• Maintain accurate and up-to-date records and databases
• Prepare and distribute meeting materials, including agendas, minutes, and reports
• Coordinate and organize events, meetings, and conferences
• Develop and maintain effective filing systems, both physical and digital
• Manage office supplies and stationery
• Provide general administrative support to other team members as needed
• Maintain confidentiality and handle sensitive information with discretion
• Perform other administrative tasks as required

Required Skills or Experience

• 3+ years of experience as a Secretary or Administrative Assistant
• High school certificate or equivalent required or bachelor's degree preferred
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Professional and friendly demeanor

Must have:

• Experience supporting senior-level executives or management teams
• Knowledge of office management software and systems
• Certification in administration or a related field
• Familiarity with email management tools and calendar organization