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Driver/ Office clerk

JOB SUMMARY
Company	Project HOPE
Industry	NGO/IGO/INGO
Category	Administrativ...
Location	Accra
Job Status	Full-time
Salary	N/A
Education	WASSCE
Experience	5 years
Job Expires	May 15, 2025
Contact	...

Company Profile

Project HOPE is an international NGO with employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Job Description

POSITION TYPE: Full Time, Local Hire
DURATION: 1 year with extension
LOCATION: Accra, Ghana (note that Project HOPE will not be covering relocation expenses)
POSITION TITLE: Driver/ Office clerk
DIVISION: Global Health
REPORTS TO: Administrative Officer

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, to take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

BACKGROUND ON THE INTEGRATED HEALTH PARTNERSHIP ACTIVITY:

The purpose of the USAID-funded Ghana Integrated Health Partnership (IHP) activity to strategically contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030. Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence- based, quality integrated Reproductive, Maternal, Neonatal, Child Health and Nutrition and Malaria services. The program will strengthen Ghana’s Networks of Practice in six regions and 31 districts to deliver integrated RMNCH+N+M services in primary care settings and will support high burden District, Regional and Teaching Hospitals serving large numbers of mothers, newborns and children nationwide to immediately and significantly reduce preventable deaths.

POSITION SUMMARY

Project HOPE seeks Driver/Office Clerk to ensure the safe and efficient transportation of staff, materials and supplies in and out of the various field locations, particularly in regions and with limited infrastructures or challenging conditions. They are required to travel long distances, sometimes in remote or conflict affected areas, and must be able to handle diverse transportation needs and support the Ghana Office with banking and other clerical support duties.

KEY RESPONSIBILITIES

1. TRANSPORTING STAFF AND GOODS

STAFF TRANSPORTATION. Safely transporting staff to and from offices, meetings, field locations or partner organizations, adhering to the set schedules and routes.
TRANSPORTING MATERIALS. Carrying essential materials such as equipment, medical supplies, food and other goods to and from HQ, projects sites or beneficiaries.
HANDLING OF FRAGILE OR SENSITIVE MATERIALS. Ensuring that fragile or sensitive items such as medical equipment, documents or valuable supplies are transported with the utmost care and responsibility.

2. VEHICLE MAINTENANCE AND MANAGEMENT

VEHICLE UPKEEP. Regularly inspecting the vehicle to ensure it is in good working condition, including checking the engine, brakes, tires and oil levels
ROUTINE MAINTENANCE. Carrying out basic maintenance tasks, such as washing the vehicle, cleaning the interior, and ensuring the vehicles are stocked with necessary supplies ( e.g. First aid kit, spare tire, tools)
REPORTING ISSUES. Reporting any mechanical issues, accidents, or damage to the vehicle to the relevant supervisor for repair or replacement
FUEL MANAGEMENT. Monitoring fuel levels and refueling vehicles as required and ensuring proper fuel accountability and records are maintained.

3. LOGISTICS AND PLANNING.

ROUTE PLANNING. Planning the best routes for transporting staff and materials taking into account road conditions, weather, safety concerns, and security issues. (particularly in conflict zones or areas with limited infrastructures)

4. SAFETY AND SECURITY

SAFE DRIVING. Ensuring safe driving practices in accordance e with local traffic regulations and law,
SECURITY AWERENESS. Being aware of security risks and changes in the local environment, reporting any security incidents, roadblocks, or potential hazards to the relevant authorities.
EMERGENCY RESPONSE. In case of an emergency, such as an accident, providing basic first aid or ensuring the injured are transported to the nearest medical facility

5. RECORD KEEPING AND REPORTING.

VEHICLE LOGBOOK. Keeping accurate records of daily trips, including the destination, purpose of the trip, mileage, fuel usage and other incidents.
TREVEL REPORTS. Submitting timely reports of vehicle usage, maintenance needs, and transportation issues to the logistics and fleet management team

6. COMPLIANCE AND DOCUMENTATION

DRIVER’S LICENSE AND PERMITS. Ensuring that the driver's license and any necessary permits (e.g. For crossing borders, driving heavy vehicles) are up to date and comply with local regulations.

7. ADHERENCE TO HEALTH AND SAFETY REGULTIONS

HEALTH AND SAFETY COMPLAINCE. Ensuring that the vehicle is compliant with health and safety regulations such as seatbelt use, child safety, and safety equipment in the vehicle eg fire extinguisher first aid and kit)
DEFENSIVE DRIVING. practicing defensive driving techniques to prevent accidents especially in high risks or unstable routes or roads.

8. CLERICAL DUTIES

Assist the Finance, Administration, Procurement, and Human Resources units in any procedural, clerical, administrative and operational support tasks as required;

9. Perform other duties assigned.

Required Skills or Experience

WASSCE or SSCE or other professional qualifications
Minimum of 5 – 10 years of driving experience, especially to long distances.
Must have excellent human relations and must be very professional
Experience working for or with a non-profit, donor, or government of Ghana preferred.
Strong understanding of USAID operations or international NGOs preferred.
Ability to communicate in English, both written and oral.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

May experience the current weather while performing job duties.
Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

How To Apply

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form.

Work environment:

Typical office environment with exposure to a minimal noise level.
Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

All positions will be based in Ghana. Ghana nationals are strongly encouraged to apply.

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience and qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Vacancy Link: https://projecthope.csod.com/ux/ats/careersite/2/home/requisition/1628?c=projecthope

Note

Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also Jobsinghana.com is not involved in any decision made by an employer/recruiter and therefore does not guarantee that applications sent will result in a candidate being shortlisted/selected for that position.

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