Job Description

Job Responsibilities

Include but are not limited to the following:

• Preparing documentation for grants
• Managing online resources
• Managing the Program Manager’s calendar
• Processing payments for vendors and suppliers
• Attending staff meetings and taking minutes
• Responding to emails and answering calls
• Maintaining office calendars and sending out reminders of impending appointments
• Typing letters and reports as may be required from time to time
• Compiling and sending bulk mailings
• Proofreading and making copies of documents
• Assisting in the planning and overseeing significant events
• Assisting in managing the budget for special and routine events
• Making reservations for various off-site business meetings
• Acting as a liaison between different departments
• Relaying internal emails to staff
• Reserving equipment and conference rooms for presentations and in-office meeting

Required Skills or Experience

Qualification Required & Experience

• Diploma/Bachelor's degree.
• Excellent time management skills
• Strong inclination for customer service
• Excellent interpersonal skills
• Ability to multitask
• Ability to pay attention to detail
• Excellent time management skills
• Creative thinking
• Proper compositional practices
• Excellent phone etiquette
• Familiarity with office equipment, intercom systems and fax machines
• Strong organizational skills
• Polite, clear and compelling communication skills