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EXECUTIVE ASSISTANT

JOB SUMMARY

Company Acreaty Ghana...
Industry Telecommunica...
Category Administrativ...
Location Accra
Job Status Full-time
Salary Competitive
Education Bachelor̵...
Experience 3 years
Job Expires Jan 19, 2017
Contact ...
 

Job Description

REPORTS TO:         CHIEF EXECUTIVE OFFICER

 

JOB PURPOSE:   
To provide efficient and effective executive support to the Chief Executive Officer to achieve the Company’s goals and objectives.

KEY RESPONSIBILITIES

  • Conduct searches and support the Chief Executive Officer in the preparation and presentation of reports, proposals, budgets and all other documentation related to key decision making.
  • Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner.
  • Plan and manage the Chief Executive Officer’s diary to ensure that all appointments are responded to in a manner that honours long standing commitments while accommodating new demands and situations as they arise. 
  • Draft and document correspondence in line with approved standards.
  • Provide high level executive support to the Chief Executive Officer.
  • Maintain a database of professional contacts and review them regularly for completeness and accuracy.
  • Maintain sensitive and confidential information flowing through to the Chief Executive Officer’s office.
  • Receive and record all official correspondence referred to the Chief Executive Officer’s office.
  • Receive guests/visitors to the Chief Executive Officer’s office.
  • Handle internal and external communication with tact and diplomacy.
  • Liaise with the Administration Unit to coordinate meetings/programmes as may be directed by the Chief Executive Officer.
  • Responsible for taking minutes during management/ad-hoc meetings.
  • Prepare monthly/periodic reports relating to job function.

Required Skills or Experience

  • Bachelor’s degree in Management Studies, Business Administration, Social Sciences or related discipline.
  • Professional certification/membership with a recognised professional body is an added advantage.
  • At least three (3) years relevant work experience in a similar position.

REQUIRED COMPETENCIES

  • Knowledge and understanding of office administration practices and procedures.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
  • Excellent executive support skills.
  • Excellent oral and written communication skills.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
  • Ability to exercise good judgment in a variety of situations.
  • Forward looking thinker who actively seeks opportunities and proposes solutions.
  • Good calendar management skills including the coordination of meetings and minutes recording and reporting.
  • Ability to prioritize, manage multiple assignments and meet deadlines in a fast paced and dynamic environment.
  • Excellent planning and organizing skills.
  • Great attention to detail.
  • Proficient in the use of Ms Office suite - Word, PowerPoint, Excel, internet search engines and other communications software and tools.

How To Apply

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