Records and Procurement Officer


Company Confidential
Industry Insurance
Category Data Manageme...
Location Accra
Job Status Permanent
Salary Attractive
Education University de...
Experience 2 years
Job Expires Sep 08, 2019
Contact ...

Job Description

  • Develop an efficient filing system to make updating and retrieving files easier
  • Store all files in designated places securing the important documents and enter policy number into an electronic system
  • Keep track of updates to procurement processes and implement all new and improved administrative procedures in line with good procurement processes
  • Procure equipment and services as requested
  • Request quotes or bids in accordance procurement policies and procedures
  • Develop and maintain a monthly procurement plan
  • Develop and maintain a list of vendors and update the vendors source list annually to ensure competitive prices and offers
  • Prepare and finalize requisition forms and documentation for approval
  • Prepare and finalize purchase orders or contracts for goods and services and other associated documentation necessary for review and approval by the supervisor
  • Ensure appropriate policies and procedures are applied within the scope of responsibilities
  • Maintain office inventory list and regularly update it with any new equipment
  • Provide office administrative and logistical support
  • Manage vehicle movements
  • Reviews drivers maintenance records and log books to ensure that proper records are maintained for office vehicles
  • Maintain electronic and hard-copy of all files and procurement documentation

Required Skills or Experience

  • Degree in records management, Purchasing and Supply and other related field from a reputable University institution or college
  • Must have a minimum of 2 year experience
  • Knowledge of filing systems
  • Dependable with a respect to confidentiality with policies
  • Knowledge and understanding of procurement processes, policy, and systems and Strong negotiation skills
  • Efficient computer operation in MS word, power point, excel
  • Inventory management skills
  • Vendor Relationship
  • Accuracy and Attention to Detail
  • Excellent organizational and time management skills

How To Apply

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