Job Description

Our client, a multipurpose company is looking to hire a competent and proactive PERSONAL ASSISTANT to help with their day to day operations in Ghana.

Role Profile

The successful candidate will be responsible for running business errands, maintaining ongoing business files, working with the administrative team to set up the company conference room for important meetings and assisting with creating outgoing correspondence.

Roles & Responsibilities

• Acting as the first point of contact, dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses

Required Skills or Experience

• Degree in Business Administration, or Communications, Previous experience in the field of a Personal Assistant would also be an advantage.
• Minimum 3-5 years’ experience in a similar role.

Key skills and Requirements

• Discretion and trustworthiness: you will often be a party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills

Knowledge of standard software packages and the ability to learn company-specific software if required.