Job Description

• Branch: Head Office, Accra
• Start date: Immediately
• Expiry date for applications: 31st December 2019 (Close of business)
• Working hours: Daily 8h00 till 17h00 or as required to fulfil l one’s respon sibilities Every alternate Saturday and otherwise

Job Description
Responsible for:

• assisting Executives with daily administrative duties and completing a broad variety of administrative tasks which includes but not limited to managing their daily schedule and acting as a liaison between the executive team and staff.
• planning appointments and events of Executives.
• coordinating meetings and strategic activities of Executives and preparing minutes of the meetings as well as follows up on action items.
• creating regular reports on meetings and work schedule.
• coordinating all logistics pertaining to the Executives.
• communicating decisions of Executives to staff via memos or emails.
• providing support for visitors to the Executive floor.
• screening telephone calls directed to the Executive Floor.
• receiving and sending packages and other deliveries to and from the Executives.
• maintaining an organized filing system of paper and electronic documents of Executives.
• any other duties to be assigned by management.

Required Skills or Experience

• A Bachelors’ Degree is essential (majoring in economics or administration an advantage)
• Three to Five years providing support for senior management in a related organization.

Skills & Abilities

• Strong interpersonal skills.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
• Ability to be discreet in discharging duties.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.