A reputable company in Accra has vacancy for the position of experienced Finance and Admin. Manager.

Duties and Responsibilities

Accounts & Administration

• Review payment vouchers to ensure that all necessary deductions and supporting documents are attached.
• Review monthly Bank Reconciliation Statement submitted by accounts.
• Review and submit monthly sales report, bank reconciliation statement, monthly stock report and other relevant accounts report by the 10th of the following month.
• Ensure payroll is prepared and all statutory deductions such as SSNIT Tier 1, 2 & 3 is paid and report is submitted by the 10th of the following month.
• Review Internal control systems and suggest improvement if necessary.
• Check the work done by accounts and administrative staff to ensure that they perform their tasks with all diligence.
• Review and submit schedule sales report by the 10th of the following month.
• Coordinate all administration reports and submit to supervisor by the 10th of the following months.
• Coordinate procurement activities to ensure that they conform to company’s procurement manual.
• Prepare costing of company’s products taking into consideration all cost indicators.
• Disseminate management information to staff as directed by management.
• Respond timely to queries and assigned duties from management.
• Constantly follow up on tasks assigned to staff to ensure that it is completed on time.
• Ensure that yearly Financial Statement is prepared and ready for audit by the end of February each year.
• Ensure that previous audit findings are resolved, and does not repeat.

Human Resource

• Prepare and agree on performance objectives with Accounts Officers and Admin staff.
• Conduct Mid-year performance review and end-of-year performance appraisal.
• Handle staff disciplinary issues, and advice management as appropriate.
• Coordinate appraisals from other department’s heads.
• Resolve conflicts among staff, and inform management accordingly.
• Ensure company vehicles insurance and roadworthiness are renewed annually.
• Ensure that company vehicles have logbooks in it, and are properly filed.
• Liaise with Transport Officer to ensure that company’s vehicles are in good condition.
• Any other duties delegated