Company Profile

Established in 2005, Fairtrade Africa is the umbrella organization representing Fairtrade certified producers in Africa and is a member of Fairtrade International (FI). FTA aims to effectively represent producers within the International Fairtrade system and to contribute to the livelihood improvement of African and Middle Eastern producers by increasing access to markets. Established in 2005, FTA directs policy and strategic development of the organization, including its Secretariat in Nairobi and the four (4) regional offices. FTA works within the Fairtrade system to support over 1,055,000 farmers and workers in over 520 producer organizations spread over 33 countries to access better prices, decent working conditions, and fairer terms of trade

Fairtrade Africa is owned by its members, who are African producer organizations certified against international Fairtrade Standards producing traditional export commodities such as coffee, cocoa, tea, cut flowers, cane sugar, wine, cotton, bananas, mango, pineapples and non-traditional commodities including shea butter, rooibos tea, vegetables and fresh and dry fruits. Fairtrade Africa is made up of both Small Producer Organizations (SPOs) and Hired Labour Organizations (HLO). In HLOs, the focus is on supporting companies that employ hired labour to supply better working conditions for their workers while in SPOs the focus is on members who are smallholders who run their farms mainly using their own and their family labour.

Fairtrade Africa’s interventions are guided by the Fairtrade Theory of Change which visually expresses how these ultimately lead to global Fairtrade Goals. You can read more about FTA at www.fairtradeafrica.net

Job Description

ABOUT THE JOB
To assist in the execution of FTA’s financial policy manual and HR & Administration, systems, policies and procedure, supporting key functions, including the timely and accurate processing of financial, accounting, HR and administration data.

LOCATION: Accra, Ghana

REPORTING LINES

• Post holder reports to: Finance & Administration Officer
• Staff reporting to this post: None

BUDGET RESPONSIBILITY: Yes
 
KEY DUTIES AND RESPONSIBILITIES

Financial Management

• Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash
• Assist Financial Accountant in updating the assets register.
• Prepare financial activities report and or financial departmental reports when required.
• Posting of financial transactions on the accounting system and making online payments
• Prepare and submit monthly statutory deductions on timely basis.
• Act as banking agent and responsible for all FTA bank accounts with various banks

Requisitions and Procurement

• Prepare cash requisitions for facilitation of workshops and trainings sessions.
• Prepare and facilitate requisitions for procurement of office supplies and assets.
• Establish, maintain and update supplier’s data base.
• Facilitate travel requests for FTA consultants and staff, ensuring that all transport issues are handled effectively.

HR and Administrative Support

• Monitor and procure kitchen supplies as needed.
• Monitor the reception and switchboard, responding to and redirecting queries as appropriate.
• Supervise office cleanliness, repair and maintenance
• Support the recruitment process
• Establish an effective filing system for the Finance and HR department.

Required Skills or Experience

Qualifications

• Diploma in Accounting, Finance, or related field
• Diploma or Certificate in HR & administration will be an added advantage

 Experience and Knowledge

• At least 1 - 3 years’ accounting experience
• Knowledge of financial systems, including accounting systems and budgetary control
• Sound knowledge of Ghana tax laws

Skills

• Strong financial management and accounting skills
• Data entry and records maintenance skills
• Book keeping and accounting skills
• Excellent analytical skills
• Excellent written and oral communication skills
• Good MS Office skills particularly MS Excel
• Excellent organisational skills
• Ability to work with different accounting packages
• Good customer services skills