Company Profile

• To support our members to strengthen their organizations in line with Fairtrade standards.
• To improve and increase our members’ ability to access Fairtrade markets.
• To empower our members to advocate for their interests and take active ownership of the global Fairtrade system. 

• Deliver relevant valued services to Fairtrade smallholders and workers
• Build, secure, and sustain access to the market for our members.
• Advocacy.
• Build a strong, settled producer network as part of a global system 

Job Description

ABOUT THE JOB
To assist in the execution of FTA’s financial policy manual and HR & Administration, systems, policies and procedure, supporting key functions, including the timely and accurate processing of financial, accounting, HR and administration data.

LOCATION: Accra, Ghana

REPORTING LINES

• Post holder reports to: Finance & Administration Officer
• Staff reporting to this post: None

BUDGET RESPONSIBILITY: Yes
 
KEY DUTIES AND RESPONSIBILITIES

Financial Management

• Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash
• Assist Financial Accountant in updating the assets register.
• Prepare financial activities report and or financial departmental reports when required.
• Posting of financial transactions on the accounting system and making online payments
• Prepare and submit monthly statutory deductions on timely basis.
• Act as banking agent and responsible for all FTA bank accounts with various banks

Requisitions and Procurement

• Prepare cash requisitions for facilitation of workshops and trainings sessions.
• Prepare and facilitate requisitions for procurement of office supplies and assets.
• Establish, maintain and update supplier’s data base.
• Facilitate travel requests for FTA consultants and staff, ensuring that all transport issues are handled effectively.

HR and Administrative Support

• Monitor and procure kitchen supplies as needed.
• Monitor the reception and switchboard, responding to and redirecting queries as appropriate.
• Supervise office cleanliness, repair and maintenance
• Support the recruitment process
• Establish an effective filing system for the Finance and HR department.

Required Skills or Experience

Qualifications

• Diploma in Accounting, Finance, or related field
• Diploma or Certificate in HR & administration will be an added advantage

 Experience and Knowledge

• At least 1 - 3 years’ accounting experience
• Knowledge of financial systems, including accounting systems and budgetary control
• Sound knowledge of Ghana tax laws

Skills

• Strong financial management and accounting skills
• Data entry and records maintenance skills
• Book keeping and accounting skills
• Excellent analytical skills
• Excellent written and oral communication skills
• Good MS Office skills particularly MS Excel
• Excellent organisational skills
• Ability to work with different accounting packages
• Good customer services skills