Company Profile

• To support our members to strengthen their organizations in line with Fairtrade standards.
• To improve and increase our members’ ability to access Fairtrade markets.
• To empower our members to advocate for their interests and take active ownership of the global Fairtrade system. 

• Deliver relevant valued services to Fairtrade smallholders and workers
• Build, secure, and sustain access to the market for our members.
• Advocacy.
• Build a strong, settled producer network as part of a global system 

Job Description

WE ARE HIRING:Finance and Administration Officer

ABOUT THE JOB
To assist in the execution of FTA’s financial policy manual and HR & Administration, systems, policies and procedure, supporting key functions, including the timely and accurate processing of financial, accounting, HR and administration data.

LOCATION: Accra, Ghana

REPORTING LINES:

• Post holder reports to: Regional Operation Manager
• Staff reporting to this post: YES

BUDGET RESPONSIBILITY: Yes

KEY DUTIES AND RESPONSIBILITIES
Finance Support 

• Prepare and maintain cash controls, reconciliation of bank statements, process invoices and maintain purchase order systems in accordance with the FTA financial policies. 
• Develop procedures and oversee controls in issuing procurement contracts and processing of all payments and cheques. 
• Ensure local tax laws and regulations are adhered to, by withholding, remitting and paying all taxes due and in due time
• Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely and transparent manner
• Prepare monthly, quarterly and yearly financial statements 
• Prepare for and assist with the regional annual audits 
• Maintain the office petty cash and staff imprest systems
• Assist with preparation and consolidation of the regional budgets

Administration and Logistics Support 

• Maintain an up-to-date office asset register and coordinate office equipment maintenance and repairs to ensure equipment are in good working conditions
• Ensuring timely payment of utility bills (water, electricity, internet,) 
• Arrange all travels (national, regional and international), transfers and accommodation bookings for the HoR and members of the Board, staff and assist during their stay.
• In liaison with the programming team organize and arrange producer visits for the HoR and other visitors.
• Support the region with procurement of goods and services (Air Ticket, Hotels, Visibility materials etc)
• Ensure availability of meeting rooms, external venues, equipment, materials and catering arrangements for regional board and partner meetings as required

Human Resources Support

• Support the HR & Administration Manager in field recruitment exercises by organizing interviews, interview folders, and sending out regret letters
• Liaise with the HR and Administration Manager and the Head of Region to ensure timely renewal processes for contracts.
• Coordinate the on-boarding of incoming local staff and prepare their induction programmes 
• Monitor, track and update the leave database in coordination with line managers.
• Update and ensure staff medical, all other insurances records are up to date.
• Create and maintain employee files, ensure that all records are up to-date.

Required Skills or Experience

Qualifications

• A degree in Business Administration  
• Certified accountancy qualification

Experience and Knowledge

• At least 3 years’ experience in a similar position developing and monitoring budgets
• Knowledge of the local taxation laws and general accounting convention
• Knowledge of accounting software 

Skills

• Excellent numeracy skills and attention to detail
• MS Office applications especially Word, Excel, Outlook and PowerPoint
• Excellent oral and written communication
• Strong financial management and accounting skills 
• Data entry and records maintenance skills
• Book keeping and accounting skills
• Excellent analytical skills
• Excellent written and oral communication skills
• Good MS Office skills particularly MS Excel
• Excellent organisational skills
• Ability to work with different accounting packages
• Good customer services skill