Jobsinghana.com - Jobs Directory

Engineering Jobs

Fleet Coordinator

JOB SUMMARY
Company	CARE Internat...
Industry	NGO/IGO/INGO
Category	Engineering
Location	Tamale
Job Status	Full-time
Salary	GH
Education	University de...
Experience	3 years
Job Expires	Dec 06, 2023
Contact	...

Company Profile

CARE began operations in Ghana in 1994 by working to educate mining areas about sexual health and the prevention of AIDS and other sexually transmitted diseases. CARE Ghana now works with more than 40 partner organizations to implement a portfolio of projects worth about US$9 million annually in 150 districts across the country, from our main office in Accra and sub-offices in Kumasi, Sunyani and Tamale. For 30 years, CARE has been working in Ghana to improve livelihoods and achieve social justice through interventions that address the underlying causes of poverty. Our programming focuses on food and nutrition security and social and economic empowerment, with women and youth as our impact group.

Job Description

CARE Ghana is excited to invite your applications for new job openings in our programs and operations. Not only do we offer exceptional opportunities for career growth for Ghanaians especially women and young people, but we are also proud to welcome talented people such as yourself into the global CARE community where our core values of Transformation, Integrity, Diversity, Equality and Excellence are the benchmarks against which we measure ourselves as leaders and employees

If you share these values and our passion for saving lives, defeating poverty, and achieving social justice, then CARE Ghana is the place for you. We hire and nurture great people from diverse backgrounds, abilities, and identities, striving every day and at all levels to build and sustain an inclusive workplace and a sense of belonging for our teams. Your wellbeing and satisfaction with your job in CARE Ghana matter as much to us as your performance. Our compensation and benefits package are generous, and we offer flexible working conditions to enable you to enjoy life outside of work, and as part of our commitment to equity.

At CARE, we recognize that skills and expertise can come from a range of experiences from work and life, in addition to education or past job titles. As such, we welcome applications from dynamic, curious, and creative Ghanaians with a passion for learning and problem-solving.

Interested? If yes, please see details of the job opening below:

Job Title: Fleet Coordinator

Duty Station: Tamale, Northern Region

The purpose of the Fleet Coordinator is to support the Fleet Manager in ensuring efficient and effective management of Tamale Sub Office fleet. This includes vehicles and motorcycles managed from the Sub Office and vehicles assigned to implementing partners. The position is required to analyse the overall ongoing fleet demand of all projects and required to ensure the efficient and effective deployment of owned and rented vehicles.

S/he will support scheduling of regular maintenance of the Tamale Sub Office fleet for operational efficiency. The position holder is also required to ensure that all fleet management activities are conducted in adherence to CARE and country laws, policies, and procedures in order to promote safe, cost-effective, and appropriate operation of the fleet.

The Sub Office Operations Manager will report directly to the Sub Office Operations Manager.

KEY RESPONSIBILITIES OF THE ROLE

Transport Services

Coordinates weekly planning of transport requirements across all projects in Tamale (includes transport services within Tamale and for field trips outside of Tamale to CARE operational areas).
Facilitates linking of requests to the procurement team where the internal fleet is unable to match demands and maintains a log of services rendered.
Coordinates the assignment of drivers within and outside of Tamale in accordance with CARE’s transport policy, ensuring safety of travellers.
Monitors the proper utilization of the vehicle log sheet in the sub office and takes corrective action as required.
Facilitate the use of customer satisfaction questionnaire, participates in the provision of feedback to drivers after each trip and identify process improvements related to fleet management.

Vehicle Maintenance

Participates in the planning and subsequent implementation of preventive maintenance of vehicles and sees to it that all vehicles, motorcycles and generators are serviced as per schedule.
Prepares repair and maintenance requirements and supports the monitoring of progress with vendors to ensure quality and timely service provision.
Follows up with the procurement and finance unit to ensure purchase requests are raised and settlements are made as per actual work completed.
Checks and verifies the correctness of the repair of vehicles made by garages and confirms this to the procurement unit.
Ensures proper utilization and replenishment of fuel, oil, lubricants and other supplies.
Participates in trend and related analysis required for the operational costs of CARE’s fleet and advises ways to minimize operating costs based on such studies.

Insurance and Inspection

Plans and ensures timely insurance coverage and annual inspection of all CARE vehicles, motorcycles and machinery.
Prepares accident reports in a timely manner to insurance companies and submits incidence reports of the same regularly.
Ensures all formalities are met from donors and Driver and Vehicle Licensing Authority (DVLA) to secure new plates for vehicles and motorbikes.

Staff Management and Supervision

Assists in the recruitment of drivers.
Coordinates and consolidate the units annual vacation plans so that day to day operations are not disrupted as a result of poor vacation utilizations.
Ensures that performance review is completed in a timely manner and submitted to HR.
Creates a collaborative and conducive work environment for team members with the aim of strengthening teamwork and job satisfaction.
Ensures that drivers are continuously provided with orientations on required policies and procedures of the country office and the country law along with maintenance of records of written acknowledgement of the same by drivers.
Periodically assesses the technical support needs of fleet management related functions in Sub Office.

Reporting

Consolidates all monthly vehicle status reports of the sub office for timely review of the Fleet Manager.
Provides regular analysis of logbook information for each vehicle.
Ensures in documenting fuel, tire, insurance, maintenance/repair and other vehicle operation costs for each vehicle, motorcycle or machinery so that vehicles history/auto records are fully maintained in a timely manner.
Monitors transport related costs to ensure that expenditures are consistent with approved budgets.

Others

Assists the Fleet Manager in annual budget preparation and subsequent management.
Performs other duties as assigned by the Fleet Manager and Sub Office Operations Manager.

Required Skills or Experience

Knowledge

Basic computer skills with experience of using applications for vehicle management and other outsourced fleet management systems.

Skills

Demonstrated off road driving skills
Proven coordination and planning skills
Analytical and problem- solving skills

Experience

Minimum three (3) years’ experience managing fleet.

Education

Degree in auto mechanic, mechanical engineering and transport management.

How To Apply

Sorry, job has expired.

Note

Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also Jobsinghana.com is not involved in any decision made by an employer/recruiter and therefore does not guarantee that applications sent will result in a candidate being shortlisted/selected for that position.

To Top