Company Profile

VisionFund Ghana is a subsidiary of VisionFund International, the parent company of a network of 25 microfinance institutions operating in Africa, Asia, Latin America, and Eastern Europe. VisionFund International is a wholly owned subsidiary of World Vision International, a Christian relief, development and advocacy organization. Working together, we provide the foundation for local economies to flourish in healthy and safe communities. We are an organization that have high ethical standard in doing our work. We have zero tolerance towards incidence of violence or abuse against children or adults living in the communities we work. Safeguarding children and adults in communities we serve is fundamental to all VFG activities and therefore a requirement for every employee.

Job Description

PURPOSE
To assist the Admin & Procurement Coordinator or his/her designee in carrying out his/her duties through the provision of efficient and effective administrative support for the realization of VISIONFUND GHANA’s objectives.

MAJOR RESPONSIBILITIES

• Offer ideas to enhance the restructuring and administration of the Department.
• Responsible that there is adequate stock of all office stationery at all times.
• Responsible for organizing meetings, and workshops and taking minutes.
• Relay information from Management to all Branches/Zones of VISIONFUND GHANA either by electronic mail, EMS, Phone Motorola, etc.
• Maintain records in proper order for easy access and retrieval.
• Respond to emails and requests promptly and properly.
• Ensure that office furniture and equipment both at the Service Centre and the Branches/Zones are adequate and are regularly maintained.
• Monitor the performance of outsourced service providers to ensure they deliver per their agreements.
• Coordinates with the Procurement Committee and is ultimately responsible for ensuring that procurement processes are followed and well documented with the support of the Finance department.
• Ensure that water, electricity, and telephone bills are paid promptly and that they function smoothly.
• Ensure the office environment; (indoors/outdoors) lawns, hedges, and trees are regularly maintained.
• Attend daily morning devotions and participate in the general spiritual life of the Institution.
• Perform any other duties assigned from time to time by the Supervisor or her/his designee.

Required Skills or Experience

PERSONAL ATTRIBUTES

• Must possess good interpersonal, communication, and organizational skills;
• Dynamic, energetic, methodical, result-oriented, and with an eye for detail;
• Positive-minded with high integrity
• Knowledge of proper stock management;
• Pleasant personality and be hospitable to all visitors;
• Solid track record showing initiative and sound judgment.

DESIRABLE SKILLS

• Must have good team spirit;
• Ability to type with speed.
• Must be courteous, dynamic, innovative, proactive and self-motivated;
• Must be able to work effectively under pressure;
• Must have good public relations and interpersonal skills: good personality and hospitable;
• Knowledge of proper stock management;
• Must be able to relate well with people from diverse backgrounds
• Must be a practicing Christian

OTHER REQUIREMENTS

• Must be computer literate;
• Ability to drive with a valid license.