Company Profile

The Planned Parenthood Association of Ghana (PPAG) is a non-governmental, non-profit organisation established in 1967. It is a member of the International Planned Parenthood Federation (IPPF), and has over the decades played a pivotal role in the promotion of Sexual and Reproductive Health and Rights (SRHR) in Ghana.
PPAG was founded in response to the growing need for family planning education and services in the country. Since its inception, PPAG has evolved to become one of Ghana's leading providers and advocates for comprehensive sexual and reproductive health services, particularly focusing on young people and marginalised populations.
Guided by a rights-based approach, PPAG works to ensure that every individual especially women, youth, and vulnerable groups has access to accurate information and quality services that empower them to make informed choices about their sexual and reproductive lives. PPAG operates through a network of clinics, youth centers, community-based service delivery points, and peer educators spread across the country.

PPAG’s work includes family planning services, HIV/AIDS education and care, adolescent reproductive health, safe motherhood initiatives, and gender-based violence prevention among others. The Association also engages in advocacy and capacity building to influence policies and promote gender equality and youth-friendly health services.
With a vision to be the leading provider of quality and sustainable SRHR services in Ghana, PPAG continues to be a key player in advancing health, rights, and well-being for all Ghanaians.

Job Description

PPAG GOVERNANCE STRENGTHENING INITIATIVE:
CONSULTANCY TERMS OF REFERENCE
Phase 1 – Diagnosis & Recommendations

BACKGROUND
This initiative aims to strengthen governance within PPAG by instilling anti-racism and inclusive principles through a two-phased approach, prioritising shared accountability, equity, and transparency. The project will begin with a diagnostic phase to identify areas for enhancing PPAG’s inclusivity and community alignment, followed by developmental support tailored to specific needs identified.

This initiative will be conducted in two phases:

1. Diagnostic Phase: This initial phase will entail a comprehensive analysis of PPAG’s current governance structures, systems, and processes. The assessment will consider criteria such as the effectiveness of governance oversight, cost-efficiency, and overall alignment with PPAG’s mission and values.
2. Developmental Phase: Based on insights gathered in the diagnostic phase, this phase will focus on providing targeted support to address specific needs within PPAG, fostering governance practices that are inclusive, transparent, and aligned with community priorities.

To support this work, PPAG is seeking a consultant with demonstrated expertise in Civil Society Organisation (CSO) governance and significant experience in governance analysis strengthening to lead the diagnostic phase of this initiative.

KEY OBJECTIVES OF THE REFORM

1. Evaluate governance structures, systems, and processes within PPAG to ensure they are accessible, cost-effective, and oriented towards the collective advancement of PPAG’s mission and values.
2. Improve governance effectiveness, supporting decision-making that is representative of PPAG’s diverse community, using broad base inclusiveness and anti-racism approaches and promotes active engagement across organisational levels.

OBJECTIVES OF THE CONSULTANCY
The consultant will:

1. Assess the Association’s governance structures, systems, and processes in relation to international governance standards. This includes evaluating cost-efficiency and effectiveness in fulfilling key governance responsibilities, such as setting strategic direction, approving policy frameworks, managing risks, mobilising resources, and overseeing the organisation’s financial health. The assessment will highlight areas where practices can be enhanced to ensure that governance is both impactful and aligned with the Association’s mission and values.
2. Develop Recommendations for Inclusive Governance with an accompanying action plan: Propose actionable improvements to governance structures that prioritise clarity of roles, equitable engagement, and shared accountability across the organisation, reflecting a holistic commitment to PPAG’s mission.

SCOPE OF WORK
The consultancy will conduct a comprehensive diagnostic of PPAG’s governance, focusing on inclusivity, accessibility, and community-centred practices:

• Governance Analysis: Using tools such as SWOT analysis and appreciative inquiry, the consultant will examine governance dynamics, identifying existing practices that support collective leadership and any areas where more inclusive structures could strengthen decision-making.
• Roles and Responsibilities: Analyse the division and balance between governance and management, clarifying formal and informal roles to enhance transparency and accountability. This includes examining communication flows to ensure accessible channels for sharing knowledge and building consensus across different levels of governance.
• National and Branch Structures: If Applicable, evaluate governance structures across national and branch levels to ensure alignment with PPAG’s community-centred mission. This involves assessing the relevance and responsiveness of these structures to PPAG’s evolving needs and priorities.
• Review of Governance Practices: Assess Council’s election processes, recruitment, and evaluation processes to ensure they are structured to draw a range of skills and perspectives, fostering adaptability and responsiveness to PPAG’s context and emerging trends.
• Stakeholder Consultation: Engage key stakeholders across governance, management, and community partners to ensure the governance structure integrates a broad spectrum of voices, values, and insights. This consultation will support PPAG in maintaining a governance approach that remains rooted in collective priorities and community alignment.

EXPECTED RESULTS (DELIVERABLES)
1.Comprehensive Diagnostic Report: A report capturing the findings, highlighting areas where the governance framework can support inclusive and transparent practices, and drawing comparisons with similar governance models to inform practical recommendations.
2. Actionable Governance and Development Plan: A clear, step-by-step proposal for enhancing PPAG’s governance structure, identifying any necessary updates to governance documents to reflect organisational values and foster a dynamic, collaborative approach.
3. Consultation-Based Final Report: A revised report and action plan incorporating feedback from PPAG and relevant stakeholders, fostering a shared understanding and ownership of the proposed governance improvements.

TIMELINE AND COMMUNICATION
Duration: This phase is expected to take eight weeks from the contract start date.

Communication and Monitoring:

• Regular updates, including video calls/calls with the Coordination Team to facilitate transparency and collaborative decision-making.
• Presentation of draft findings to the Coordination Team for feedback and discussion.
• Participation in virtual round tables.
• Final presentations to the PPAG Council and Senior Management Team (SMT) to ensure alignment and prepare for implementation.

Required Skills or Experience

QUALIFICATIONS AND EXPERTISE
The consultant or agency should demonstrate:

• Experience in governance and organisational development within civil society, with a focus on fostering accessible and inclusive governance practices.
• A minimum of a Bachelor’s degree in Social or Political Sciences, Organisational Development, Economics, Business Administration, or a related field, with at least seven years of relevant experience working directly with Boards or consulting on governance reform. Equivalent professional experience in these areas will also be considered.
• A Master's degree in Public Policy, Governance, Organisational Development, Public Administration, Development Studies, International Development, or a related field is desirable. Advanced knowledge in governance reform and organisational development that aligns with community-centred and participatory principles.
• Familiarity with the statutory regulations and compliance for civil society organisations in the country will be an added advantage, ideally within the sexual and reproductive health sector.
• Experience in the not-for-profit sector and preferably in the field of sexual and reproductive health.
• Demonstrable commitment to embedding anti-racist and feminist practices into governance work, with a proven track record of fostering inclusive, equitable, and community-centred governance solutions.
• If possible, bilingual in English/and other IPPF languages in order to produce reports in the languages of IPPF.

SELECTION CRITERIA
Proposals will be evaluated on:

• The relevance and clarity of the proposed approach, reflecting a commitment to collaborative, community-aligned governance.
• Prior experience of similar assignments in the field of governance and organisational development, particularly in supporting civil society organisations/NGOs.
• Prior experience of working with or familiarity with IPPF or similar organisations is an advantage.

The scoring criteria is as follows: