Job Description

• Secretary / Office Staff
• Location:  East Airport 
• Starting Salary: GHC 2,000 per month

A buisiness is seeking a proactive, detail-oriented, and experienced Secretary / Office staff to join the construction and rental team. The successful candidate will be responsible for overseeing day-to-day operations, ensuring the smooth running of the apartment facility and equipments, and driving continuous improvement in service delivery.

Key Roles & Responsibilities

• filing, responding to messages and emails
• Signing of and evaluation of contracts
• Supervise day-to-day administrative and operational activities of the apartment complex.
• Coordinate staff duties and ensure high service standards are maintained.
• day to day maintenance
• liaising with service providers for timely repairs.
• Maintain tenant records and handle tenant queries or concerns professionally.
• Monitor inventory, supplies, and procurement processes.
• Prepare reports on occupancy, expenses, maintenance, and other operational metrics.
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• ⁠Drive initiatives to improve efficiency and resident satisfaction
• ⁠Provide regular feedback to management and participate in strategic planning.

Required Skills or Experience

• Age Range: 25 – 37 years
• A minimum of a certificate or diploma in related field

Requirements and Competencies:

• Proven experience in a supervisory or managerial role.
• experience in building maintenance and related equipment service and maintenance
• Strong leadership and organizational abilities.
• A strategic thinker who can anticipate challenges and find effective solutions.
• Able to work under pressure and meet deadlines.
• Meticulous with strong attention to detail.
• Excellent command of the English language and effective communication skills.
• Must possess strong management, IT, planning, and leadership skills.
• A desire to learn, grow, and adapt in a dynamic work environment.
• Technical skills (e.g., knowledge of building systems, maintenance coordination, or facility management tools)