Job Description

Role Overview

• Supporting company leadership and supervising administrative department activities for staff members.
• Greeting office visitors and directing them to the appropriate parties.
• Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Entering and updating company, employee, and client records.
• Ordering, storing and distributing office supplies.
• Maintaining, repairing, or replacing office equipment.
• Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
• Providing basic bookkeeping services.

Responsibilities

• Manage daily office activities, including scheduling meetings, answering phone calls, and responding to emails
• Assist in the preparation of documents, reports, and presentations for internal and external stakeholders
• Maintain organized filing systems, both electronic and physical, to ensure easy access to information
• Coordinate with vendors and service providers to ensure office supplies and equipment are well-stocked and maintained
• Support the onboarding process for new team members by preparing workstations and providing necessary resources
• Collaborate with team members on various projects, ensuring deadlines are met and communication is clear

Required Skills or Experience

Preferred Qualifications

• Diploma or equivalent;
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills.
• Proactive, organized approach to multitasking.
• Strong leadership and interpersonal skills.
• Professional appearance, courteous manner, and clear, friendly phone voice.