Workshop Manager

• Reports to: Finance Manager

• Number of Reports: 2 - 5 Mechanics/Welders

• Location: HQ with regular field deployment across all active blocks

Role Purpose

The Workshop Manager is responsible for ensuring the availability, reliability, safety, and optimal performance of all vehicles, motorcycles, and machinery supporting EcoPlanet Bamboo’s plantation and field operations.

This role provides hands‑on technical leadership while also managing workshop operations, spare parts inventory, maintenance planning, breakdown response, and coordination with the Operations teams. The position is critical to minimizing downtime, maintaining productivity targets, and ensuring safe, compliant use of fleet and equipment in demanding field conditions.

The role works in close operational alignment with the Operations Manager and Field Managers to ensure equipment readiness matches daily and seasonal operational requirements.

Key Responsibilities

A. Fleet & Equipment Maintenance Planning and Control

• Plan, schedule, and supervise preventive and corrective maintenance for all company vehicles, motorcycles, tractors, TLBs, and operational equipment.

• Ensure maintenance activities are aligned with planting cycles, harvesting schedules, fire preparedness periods, and peak operational demand.

• Maintain high fleet availability through proactive servicing and early identification of mechanical risks.

• Prioritize repairs based on operational criticality and safety considerations.

B. Workshop Operations & Technical Supervision

• Lead day‑to‑day workshop operations, ensuring work is performed efficiently, safely, and to required technical standards.

• Diagnose complex mechanical, hydraulic, and electrical faults and oversee effective, cost‑conscious repairs.

• Supervise mechanics and workshop assistants, assigning work, monitoring quality, and enforcing discipline and safety compliance.

• Provide technical guidance and on‑the‑job coaching to drivers and machine operators on equipment care, daily checks, and fault reporting.

C. Inventory, Spares & Supplier Management

• Manage spare parts and consumables inventory, ensuring critical components are always available to avoid operational delays.

• Maintain accurate stock records, usage tracking, and reorder levels.

• Raise and follow up on requisitions in advance of need rather than responding reactively to shortages.

• Liaise with suppliers and service providers to source parts and services efficiently and cost‑effectively.

D. Breakdown Response & Field Support

• Respond promptly to vehicle and equipment breakdowns, including deployment to remote field locations when required.

• Coordinate recovery, repair, or replacement decisions based on technical assessment and operational urgency.

• Advise Operations on fleet limitations or risks that may impact productivity or safety.

E. Accident, Incident & Safety Management

• Lead the immediate technical response to vehicle and equipment accidents or incidents.

• Secure damaged equipment, assess mechanical causes, and support incident investigations.

• Ensure vehicles returned to service meet safety and operational standards.

• Enforce workshop safety procedures, proper tool use, and environmentally responsible handling of oils, fuel, and waste.

F. Records, Reporting & Asset Control

• Maintain accurate maintenance logs, service histories, fuel usage records, and repair documentation for all fleet and equipment.

• Submit regular reports to the Operations Manager covering fleet condition, downtime trends, parts usage, and upcoming risks.

• Support asset tracking and accountability across all blocks.

Key Competencies

Technical & Operational

• Strong hands‑on knowledge of diesel engines, petrol engines, hydraulic systems, transmissions, and electrical systems

• Preventive maintenance planning and execution

• Fleet and equipment readiness management

• Spare parts and workshop inventory control

• Field‑based mechanical problem‑solving

Leadership & Coordination

• Ability to supervise and guide mechanics and operators

• Clear communication with Operations, Field Managers, and drivers

• Practical decision‑making under time and field pressure

• Strong sense of operational responsibility and follow‑through

Behavioural Attributes

• High accountability and reliability

• Proactive, solution‑oriented mindset

• Safety‑conscious and disciplined

• Calm and decisive during breakdowns or incidents

• Resilient and adaptable to field conditions

Experience & Qualifications

Minimum Requirements

• Higher National Diploma (HND) or equivalent, with good numeracy and literacy skills.

• Minimum of 5 years’ experience in vehicle and heavy equipment maintenance, ideally within agriculture, forestry, or construction environments.

• Proven experience managing or leading a small workshop or maintenance team.

• Strong practical diagnostic and repair capability across mixed fleets (trucks, motorcycles, light vehicles, tractors, TLBs).

• Basic understanding of occupational health and safety practices.

Desirable

• Technical certification in automotive mechanics or heavy equipment maintenance.

• Experience working in remote or plantation‑based operations.

• Ability to ride a motorcycle.