Company Profile

Established in 2005, Fairtrade Africa is the independent non-profit umbrella organization representing all Fairtrade certified producers in Africa. Currently, the organization represents over 1,083,139 producers across 28 countries in Africa.
Fairtrade Africa is owned by its members, who are African producer organizations certified against international Fairtrade Standards producing traditional export commodities such as coffee, cocoa, tea, cut flowers, cane sugar, wine, cotton, bananas, mango, pineapples and non-traditional commodities including shea butter, rooibos tea, vegetables and fresh and dry fruits. Fairtrade Africa is made up of both Small Producer Organizations (SPOs) and Hired Labour Organizations (HLO). In HLOs, the focus is on supporting companies that employ hired labour to supply better working conditions for their workers while in SPOs the focus is on members who are smallholders who run their farms mainly using their own and their family labour.

Fairtrade Africa’s interventions are guided by the Fairtrade Theory of Change which visually expresses how these ultimately lead to global Fairtrade Goals. You can read more about FTA at www.fairtradeafrica.net

Job Description

TERMS OF REFERENCE
PROVISION OF HR TEAM BUILDING FACILITATION FOR FAIRTRADE AFRICAWEST AFRICA NETWORK STAFF

INTRODUCTION
Fairtrade Africa (FTA) is the umbrella organization representing Fairtrade certified producers in Africa. FTA aims to effectively represent producers within the International Fairtrade system and to contribute to livelihood improvement of African producers by increasing access to markets. Established in 2005, FTA directs policy and strategic development of the organization. FTA has four (4) regional networks – Eastern and Central Africa, Southern Africa, West Africa and the Middle East supporting producer activities.

FTA has over 100 employees stationed in various countries in the regional networks in Africa, who travel frequently in Africa and the rest of the world.

FTA is seeking a qualified consultant to facilitate a twoday team building exercise and to compile a report outlining the workshop's proceedings, including practical recommendations and operational tools which can be used by the team in the future. At the West Africa Network Regional Office based in Accra, Ghana. There are a total of 62 staff based in West Africa in various countries. The breakdown are 31 staff in Ghana, 29 in Cote d’Ivoire and 2 staff in Sierra Leone. The team building exercise will take place at Aqua Safari, Ada or Safari Valley, Aburi subject to Confirmation of venue which would be provided by 30th June 2025.

SCOPE OF SERVICES
To facilitate and moderate a team building retreat that will improve staff motivation and communication and enhance knowledge sharing amongst team members.

The assignment:

• Prepare a detailed 2day training Program on Team Building
• The training will target 62 staff comprising of English and French Speakers
• Provide FTA with a detailed outline of the training day and materials for use by Wednesday June 25th, 2025.
• Conduct the training on the 17th and 18th July,2025.

EXPECTED OUTPUTS
1. Preparation/planning of the team building 2day retreat workshop:

• A customised training and team building plan clearly articulating the objectives of the team building exercise.
• Interactive and flexible facilitation tools and material aids for brainstorming prepared prior to the workshop.

2. Facilitation of the team building retreat workshop:
The Team building exercise should be creatively organized to include strategic Brainstorming sessions aimed at helping the staff develop and articulate corporate and individual work plans to ensure optimal delivery of the programme outputs. More time shall be given to feedback sessions for the team/ outdoor /interactive/ participatory activities. The consultant is expected to design this process and to assign time frames to it.

3. The output of the retreat workshop should be brief report outlining:

• The retreat workshop proceedings and key outcomes
• Strategic recommendations on corporate deliveries for the programme

EXPECTED OUTCOMES

• Ensuring that the team develop clear working arrangements for the effective delivery of the work plans and or duties and responsibilities outlined in their job description/terms of reference.
• Initiating the discussion on the most suitable institutional operational structure and sharing the best communication practices.
• Supporting the team in clarifying their respective goals and objectives with respect to the ideology of the organization.
• Facilitating sessions that would help identify those issues which have the potential to inhibit the team from reaching its goals.
• Addressing those issues, removing the inhibitors and enabling the goals of peace building and conflict transformation interventions to be achieved.
• Improving communication between line managers and their direct reports.
• Identifying strengths and capacity needs of members and providing appropriate recommendations.
• Satisfying the expectations of all staff for the team building exercise.