Job Description

Job Purpose
The HR & Administrative Assistant will provide comprehensive support across both human resources and administrative functions to ensure the smooth running of daily operations, effective HR processes, and a well-organized office environment. This dual role requires a proactive, detail-oriented professional with strong multitasking skills.

Key Responsibilities
1. Human Resources Support

• Assist in recruitment processes including job posting, CV screening, interview scheduling, and candidate correspondence.
• Prepare offer letters, contracts, and onboarding materials for new hires.
• Maintain up-to-date and confidential employee records (physical and electronic).
• Process leave applications and update the HR database accordingly.
• Prepare HR-related letters such as confirmation, promotion, and warning letters.
• Support employee engagement initiatives and training programs.
• Assist with payroll preparation by providing attendance, overtime, and leave data.
• Ensure compliance with labor laws, statutory obligations (SSNIT, taxes), and company policies.

2. Administrative Support

• Serve as the first point of contact for calls, emails, and visitors, ensuring professional and timely responses.
• Maintain organized filing systems for company documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare meeting agendas, take minutes, and circulate reports.
• Manage procurement of office supplies and coordinate with vendors.
• Handle incoming/outgoing mail and courier services.
• Organize logistics for company events, conferences, and workshops.
• Provide general administrative support to management and other departments.

Required Skills or Experience

Qualifications & Skills

• Diploma/Degree in Human Resources, Business Administration, or related field.
• 2+ years’ experience in HR, administration, or a combined role.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• High level of discretion and confidentiality.
• Strong interpersonal skills and ability to work with diverse teams.

Core Competencies

• Attention to Detail – Accuracy in handling records and documents.
• Proactive Mindset – Anticipates needs and solves problems before they arise.
• Professionalism – Maintains a courteous and respectful demeanor at all times.
• Adaptability – Comfortable handling multiple tasks and shifting priorities.
• Integrity – Handles sensitive information with the highest level of confidentiality.