Company Profile

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. 

Job Description

• Date of Issuance: September 5^th, 2023
• Closing Date for Questions: 23:00 EST, September 18^th, 2023
• Closing Date for Submission of Proposal:  23:00 EST, September 31^st, 2023
• Subject:  Tetra Tech ARD Request for Proposal No. 0010 entitled “Design and Equip an On-Site Drop-In Care Center Within Ashanti Business Unit Offices.”

You are kindly invited to submit a technical and financial proposal relating to Tetra Tech ARD Request for Proposal No. WAGE010.  

• Tetra Tech ARD intends to issue a Firm Fixed Price subcontract for this work.
• Costs incurred by respondents for the preparation of a proposal and the negotiation of contract are not reimbursable.
• Tetra Tech ARD is not bound to accept any of the proposals submitted.
• Tetra Tech ARD reserves the right to accept an offeror’s proposal without further discussion.
• While preference will be given to Offerors who can address the full technical requirements of this RFP, Tetra Tech ARD may issue a partial award or split the award among various Offerors, if in the best interest of the WAGE Project.
• Tetra Tech ARD will only evaluate proposals from registered, qualified firms to execute and implement the work under this project.
• Offerors are required to obtain DBA Insurance prior to commencement of any services. See section 3. Financial Proposal for more information.
• The Offers must be able to complete all the items stated in the Statement of Work in Attachment A.
• Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
• Authorized USAID Geographic Code- All goods and services offered under this solicitation or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, (North) Sudan, Syria.
• If awarded, the subcontractor must have, or be able to obtain a Unique Entity Identification (UEI) number before signing. This identifier can be obtained in the United States System for Award Management (SAM) at https://sam.gov/. If your company/organization is already registered in the SAM system, you may already have an identifier.

Please note that in submitting a response to this RFP, the Offeror understands that USAID is not a party to this solicitation and the Offeror agrees that any protest hereunder must be presented – in writing with full explanation – to Tetra Tech ARD for consideration as USAID will not consider protests regarding procurements carried out by implementing partners. Tetra Tech ARD, at its sole discretion, will make a final decision on the protest for this procurement.

• Tetra Tech ARD intends to issue a Firm Fixed Price subcontract for this work.
• Costs incurred by respondents for the preparation of a proposal and the negotiation of contract are not reimbursable.
• Tetra Tech ARD is not bound to accept any of the proposals submitted.
• Tetra Tech ARD reserves the right to accept an offeror’s proposal without further discussion.
• While preference will be given to Offerors who can address the full technical requirements of this RFP, Tetra Tech ARD may issue a partial award or split the award among various Offerors, if in the best interest of the WAGE Project.
• Tetra Tech ARD will only evaluate proposals from registered, qualified firms to execute and implement the work under this project.
• Offerors are required to obtain DBA Insurance prior to commencement of any services. See section 3. Financial Proposal for more information.
• The Offers must be able to complete all the items stated in the Statement of Work in Attachment A.
• Offerors MUST NOT provide any goods and/or services that utilize telecommunications and video surveillance products from the following companies: Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, or any subsidiary or affiliate thereof, in compliance with FAR 52.204-25.
• Authorized USAID Geographic Code- All goods and services offered under this solicitation or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, (North) Sudan, Syria.
• If awarded, the subcontractor must have, or be able to obtain a Unique Entity Identification (UEI) number before signing.   This identifier can be obtained in the United States System for Award Management (SAM) at https://sam.gov/. If your company/organization is already registered in the SAM system, you may already have an identifier.

Please note that in submitting a response to this RFP, the Offeror understands that USAID is not a party to this solicitation and the Offeror agrees that any protest hereunder must be presented – in writing with full explanation – to Tetra Tech ARD for consideration as USAID will not consider protests regarding procurements carried out by implementing partners. Tetra Tech ARD, at its sole discretion, will make a final decision on the protest for this procurement.

Scope of Work

Title: Creation of On-Site Drop-In Care Center with Library Within ECG - Ashanti Regions Office Location

1.0 Background    

The Electricity Company of Ghana (ECG) is a limited liability company wholly owned by the Government of Ghana. The Company is responsible for the distribution of electricity in the southern part of Ghana, and currently serves over 3.8 million customers. In the current work environment at ECG, women feel discouraged from aspiring to higher positions, and some are forced to resign as they still carry the main responsibility of childcare, especially with children from 0 - 11 years of age.  Additionally, during the Covid-19 pandemic many parents and new mothers returning to work from maternity leave would bring their children and babies to work due to their caregivers not being available. This often became a distraction to parents and co-workers alike as they could not concentrate, which sometimes resulted in mothers often being absent from work in order to address childcare concerns. The Electricity Company of Ghana (ECG) intends to establish an On-Site Drop-In Care Center at their Ashanti Regional office location to help remedy this.

The establishment of an On-site Drop-in Care Centre will enable both male and female parents to bring their children to work when the need arises, enabling them to proceed with their work undistracted and thereby ensuring that good productivity levels are maintained. The facility will also serve to increase the involvement of men in co-parenting, complementing the recent introduction of paternity leave.

2.0 Objective/Purpose of the SOW

The purpose of this scope of work (SOW) is to hire a firm over a period of 9 months who will carry out the design, installation, set up and handover an On-Site Drop-in Care Center in ECG Ashanti Regional office location.

High quality childcare keeps children safe and healthy, helps children develop skills they will need for success in school and in their lives outside of school, and the ability of ECG to assist in the provision of such care when needed will create a better working environment for staff throughout the organization. An Employer-provided on-site drop-in care center can help reduce the burden working parents face when trying to find quality care. While the On-Site Drop-In Care Center will serve both the male and female staff in the organization; it will particularly help female  staff who are still traditionally the primary caregiver for children in Ghana and in Africa as a whole. The On-Site Drop-in Care center will serve the approximately 25% of women who are at a reproductive age comprising the ECG workforce; this proportion is expected to increase to 40% through ECG’s recent  Gender and Social Inclusion policy (GSI) in the company’s efforts to increase the representation of female staff in the organization.

This work will repurpose an existing facility and no breaking of ground nor any structural updates are required or authorized for this activity.

 Costs of labor and items needed for are listed in the attached Bill of Quantities (BoQ)

DESIGN PHASE

The prospective firm will be expected to rework the floor plan and layout of the identified office space, converting the existing space into 5 separate spaces, which will be used for: (1) breastfeeding, (2) an activity room, (3) play center and care environment for preschoolers of 1 - 5 years, (4) library and after school and holiday care for primary school children of 6 - 11 years, and (5) a sick bay and kitchen to serve the whole facility (see Attachment E with sample room dimension and sample layout). The proposed design should take into account the requested services and furnishings specified under Attachment B. Bill of Quantity required for the On-Site Drop-in Care center.

Implementation Phase:

After a design is agreed upon the prospective firm will:

• Update the proposed facility according to the final accepted design and timetable below.
• Procure and install the required furnishings and materials for the area. See Attachment B for Bill of Quantity required for the works and items for the On-Site Drop-in Care Center.
• Handover the facility to ECG

3.0 Deliverables and timelines

4.0 Schedule

The assignment is estimated to take place on or about October 15, 2023, to December 30^th, 2023. All work must be completed no later than December 30^th, 2023, no exceptions. Defect Liability period will end on March 30^th, 2024. 

5.0 Technical Coordination

Rosemond Asamoah-Frimpong (Tel +233 24 814 9326, arosemond@ecggh.com) and Frederick Yidana (Tel +233 24 447 9467, fyidana@ecggh.com) will coordinate this SOW and approve the design and other deliverables in coordination with WAGE Change Management Coach (Khumo Mokhethi) and WAGE Chief of Party prior to full payment.    

6.0 Supplies/Materials

• See Attachment B.    Bill of Quantity Specifications
• See Attachment E.    Floor Plan